All Things Geek and Wonderful

The Meeting Planning Maze

One thing I’ve discovered in the last few hectic, crazy months: event planning is NOT easy!

I’m planning and organizing a show in the Orlando area for arcade, pinball and gaming.

Starting off this adventure I made the discovery that not only do meeting/event planners speak a foreign language they also have their own secret society of service providers.

For example, that space where you have cocktails and hors d’oeuvres before an event?  It’s called “pre-function” space.

Wow. 

PRE. FUNCTION.

As in – before the function. 

SO-ooooo clever.

However, I learned the hard way that you will not be taken seriously if you don’t know the language.

Drawing of Babel Fish

Employ Babel Fish if needed

Another example – who knew that meeting rooms don’t come wired for electricity?  That’s right.  Don’t try walking into a meeting room and plugging stuff in.  The circuits in there don’t power much more than a hair dryer.

Instead the true circuits are installed AND un-installed after each customer.

As this “service” is provided by a third-party and not the hotel I see it as an ingenious monopoly designed to suck as much money out of customers as possible (coff coff….rip…coff…coff…off).  This opinion may be what caused the electric company representative I was speaking with to declare “I was too difficult to deal with” and hang up.

Difficult?!  DIFFICULT!! **takes 10 calming breaths**

Relaxation Exercise Picture

Breathe in, count to three, breathe out

 

Another example – Interacting with many of the hotel sales staff was akin to dealing with the Keystone Cops.  Some still haven’t answered my emails or calls from months ago, despite clearly asking me on my request for proposal the cutoff date for booking the event.   What an odd and disappointing response from a team of sales “professionals”.

Despite the learning curve, drama, monopolies, hang ups, haggling of prices and slow response, I successfully booked the event!

Picture Field of Dreams

If you build it, they will come!

I even managed to wrangle the price of electric (a critical part of the event) to a reasonable (if still fairly high) rate.

I’m excited and nervous about the event.  Will people attend?  Will they like it?

I don’t really subscribe to the Field of Dreams theory of event planning so I have been plugging this shamelessly on Facebook, through email, ads, twitter and everything else I can think of.

Readers – check out the show website at www.gamewarp.org.  Spread the word!  More importantly, attend if you’re in the area.

See you at the show!

http://www.Facebook.com/GameWarpShow

Twitter@GameWarpShow

RSVP for the Event at http://www.facebook.com/event.php?eid=179716948749468

Advertisements
Standard

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s